Terms & Conditions
Meeting room terms and conditions
General Terms and Conditions
Meeting rooms are available during our core business working hours of 9am - 5pm, Monday to Friday.
Please do not move furniture or equipment in the meeting rooms, this may incur charges.
You may only use the meeting room during the hours that it has been booked for. Set up time before your allotted booking is not permitted, and if you have multiple bookings on the same day, the room must be vacated and all items removed between bookings.
If you wish for any filming or photography to take place during one of your meetings, please email arriverooms@mediacityuk.co.uk before hand to apply for a filming permit. This will not be able to take place without a permit.
Under 16s are not permitted to be in meeting rooms unless a Risk Assessment, PEEP and Public Liability Insurance have been submitted to arriverooms@mediacityuk.co.uk no less than 24 hours before the booking.
Cancellations
Please observe our cancellation policy for all bookings, as below:
- If a cancellation is made less than 48 hours in advance, you will be liable for the full cost of the booking. We also need 48 hours notice if you need to change the times or date of your booking.
- If you do not attend your booking, for any reason, you will be liable for the full cost of the booking.
- If your booking overruns past 5pm or runs late, for any reason, a £50.00 charge will be applied.
Please contact arriverooms@mediacityuk.co.uk if you have any queries
Content Studio Terms and Conditions
General Terms and Conditions
Light, Dark, Fitness and Podcast Studio Rooms are only available during our core business working hours of 9am – 5pm, Monday to Friday.
Please do not more furniture or equipment in any of the rooms, or within the main floor plate.
You may only use the rooms during the hours that it has been booked for. Set up time before your allotted booking is not permitted, and if you have multiple bookings on the same day, the room must be vacated and all items removed between bookings.
This booking only covers occupation of the rooms and does not cover any production elements within the lobbies, corridors or the general floor plate.
The client is to keep the property clean, tidy and clear of rubbish and not to use the rooms other than for the outlined activity or permit to be done anything within the rooms which is illegal or which may be or become a nuisance, damage, annoyance, inconvenience or disturbance to the owner or occupier of neighbouring property.
Under 16s are not permitted to be in the rooms unless a Risk Assessment, PEEP and Public Liability Insurance have been submitted to arriverooms@mediacityuk.co.uk, no less that 24hrs before the booking .
Risk & Liability
It is expected that following a booking within one of the rooms the client will provide a Risk Assessment and/or Method Statement, no less that 24hrs before the booking alongside the attached form.
The client will ensure it has appropriate insurance, that provides standard cover for their production/event, which should be issued alongside the RAMS .This shall include public liability insurance which shall have a minimum cover of no less than [£5,000,000 (five million pounds sterling)].
The client will be responsible for personal injury and damage to the rooms which is caused by their negligence, error or omission in connection with the booking . Where damage to the property has been caused by clients negligence, error or omission, the client will make good, or pay all costs of making good any such damage.
The client is to observe any rules, statutory and other regulations pertaining the property and must be satisfied that the room is fit for purpose ahead of the booking. They must also be satisfied that their own Risk Assessment covers the particulars of the room that has been booked.
Recorded Material
We, the venue owner acknowledges that, you, the client owns all copyright and other intellectual property rights in the recordings produced within the rooms and may use them in any manner in all media throughout the world.
Cancellations
Please observe our cancellation policy for all bookings, as below:
- If a cancellation is made less than 48 hours in advance, you will be liable for the full cost of the booking. We also need 48 hours notice if you need to change the times or date of your booking.
- If you do not attend your booking, for any reason, you will be liable for the full cost of the booking.
- If your booking overruns past 5pm or runs late, for any reason, a £50.00 charge will be applied.
Please contact arriverooms@mediacityuk.co.uk if you have any queries